Senior Administrator
Operational
1. Providing reports, support, and advice to the function’s manager and other departments as needed and requested as per assigned responsibilities.
2. Ensuring the maintenance of computer equipment and office supplies and keeping them in good condition.
3. Verifying the contracts between the function and external suppliers.
4. Assisting in coordinating and implementing the development plan and department structure.
5. Conducting assessment activities when necessary and as requested by direct supervisor.
6. Using the GRP system to monitor employee attendance, input leave requests, generate reports, and check employee status.
7. Facilitating internal and external meetings and disseminating meeting minutes and all other work-related information
8. Communicating with various departments within Dubai Customs in relation to completing assigned tasks and responsibilities.
9. Working with the teams to support, develop and implement the strategic plan and overall goals and objectives.
10. Conducting financial analyses and cash flow projections, and reviewing and analyzing financial reports.
11. Participating in the annual planning and assisting in setting annual goals for the business unit.
12. Preparing the work agenda, information, and resources for department meetings
13. Coordinating with all Dubai Customs departments regarding departmental requirements
Confidentiality
Maintaining the confidentiality of information in line with policies and procedures of information security in Dubai Customs from any disclosure or misuse of information.
Qualifications and skills
Minimum Educational Requirements:
Bachelor degree in business Administration, Economy, Finance or in related field
Experience:
3 years of experience in related feild
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Senior Graphic Designer
Job Description
1. Planning, conducting research, developing and applying concepts for a group of projects that require graphic arts, such as brochures, internal advertisements, and regulations, using traditional methods and photography for trade shows, exhibitions, and presentations, as well as applying best international practices and standards.
2. Determine the work program and its priorities with the graphic designer, who is responsible for completing communication projects and providing cosmetic and artistic direction
3. Attend project planning meetings with government authorities, team members, contractors, supervisors, and other professionals. During the design process, consult and speak with members regarding materials, design, specifications, budget and product constraints
4. Use a wide variety of computer and media software, such as photography, computer-assisted designs, and the design of images, drawings, charts, photographs, and other artistic works.
5. Improving the image of the department’s website in line with the latest developments
6. Implementing and implementing the annual strategic and operational plan for the administration and the department together
7. Performing any duties assigned by the direct manager in a correct and timely manner, with reliability and integrity, and ensuring that the assigned tasks are completed to the fullest extent.
Confidentiality
Maintaining the confidentiality, integrity and availability of information in line with Dubai Customs’ information security policies and procedures to protect information from any disclosure or misuse.
Qualifications and skills
education:
· A bachelor’s degree or equivalent in graphic design or a closely related field, or certification/licensure in an art specialty program for at least two years is required.
Efficiency in QuarkXPressAnd PhotoshopAnd IllustratorAnd Acrobatetc.
Experience:
· At least 3-4 years progressive experience in graphic design, using a computer and traditional methods is required
· Internet design
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Manager – Data Management
Establishing, developing, and maintaining plans, standards, policies, processes, and data management capabilities at the Roads and Transport Authority, which include but are not limited to big data and business intelligence, storing, preserving, and retrieving data, master data management, and open data in a way that serves the Authority’s institutions and sectors and enables them to make decisions in effective and creative ways.
Essential tasks and responsibilities
· Data Management: Managing the resources needed to design, develop, and support data management capabilities across the RTA including big data, business intelligence, data warehousing, master data management, and performance data. Ensure adequate resources are available to support data management systems and services and ensure that formal information requests and complaints are dealt with in accordance with approved information security and open data policies and procedures
· Governance: Define and standardize the use and governance of information to support RTA’s strategy and organize and lead a Data Governance Council to implement four concepts: data management principles, standards, policies and guidelines.
· Data Quality: Establish and maintain controls on the quality, compatibility and sources of data with the aim of effectively managing enterprise risks, lead the deployment and management of data quality control systems, measure the extent to which master and reference data conform to approved policies, standards and concepts.
· Programs and Projects: Plan, direct and coordinate activities to manage and implement programs and projects related to data management
· Technical Governance: (Structure and Metadata) Leading the development, dissemination and maintenance of the corporate data structure in addition to the data map for future development in accordance with and supports business requirements.
Qualifications and skills
Bachelor’s degree in Information Technology, Computer Science, or Computer Engineering from an accredited university
basic skills
· Seven years of experience in related field
· He cares about achievements and focuses on results. He has great planning and organizational skills, in addition to a high degree of accuracy and attention to detail
· Excellent project management skills to develop and mentor project managers
Job category: Information Technology Technician
The announcing party: Roads and Transport Authority
Management : strategy and governance of technologies
Educational level : Bachelor’s degree
Required nationality : Emirati
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HR Analyst – Data Analytics | Emiratization
Location: Dubai, AE
Company: Al Futtaim Private Company LLC
Overview of the role
The HR analyst will be responsible for collecting, analysing, and interpreting data related to HR programs. This role involves working closely with the respective functional team to ensure that data-driven insights inform decision-making and optimize the effectiveness of training initiatives. This involves utilizing various data sources, tools, and methodologies to assess the impact of HR programs and provide actionable recommendations. In addition, the HR analyst will manage the administrative aspects of the organization’s and number of processes related to budgeting, reporting , organization maintenance on SAP/SuccessFactors .Plays a key role with the generalist knowledge to support different priorities within the department
What you will do
Supporting the line manager in analysing and reporting of data, including Manpower and financial reports, headcount, attrition, Emiratisation etc. specific to the operations.
Produce and manipulate excel tables to an advanced level, with a strong attention to detail.
Report and analyse all data produced, including the tracking and measurements of deliveries done for all brands.
Supports Divisional HR team to collate manpower requirements from management, validating variable budget assumptions, correct data entry to planning tool for each cost centre. Creates Headcount tracking sheets by band by cost centre together with the budget approval.
Compiles data for HR reporting, analysis data and variance and prepares the report
Review and consolidated all internal recruitment/salary proposal cases, make sure the submission are in compliance with policies.
Support the LM in all HR digital transformation initiatives includes SAP system upgradation, SuccessFactors (EC) implementation etc.,
Make sure all reports within data centres /storage are updated on monthly basis with data Accuracy.
Make sure all reporting are updated in PPT template and distributed among the key HR members
To provide administration, financial and analytical support to HR team
To ensure that all Financial and Dashboard reports are accurate and prepared in a timely manner
Due to nature of the job, needs to deal with personnel information with sensitivity and confidentiality.
Required Skills to be successful
Stakeholder Management
Data Analytics & Financial Modeling skills
Communication & Presentation skills
Advanced MS Office (Excel & Power point), Power Bi, Tableau and SAP (Success Factors)
What equips you for the role
Bachelor’s degree in Computer Sciences, MIS or other Business & IT related disciplines
Develop and analyze data, perform trend analysis, and identify data discrepancies
Develop ongoing data review tactics, identify data discrepancies and perform data clean-up when needed
Identify, manage and resolve project risks and issues
Knowledge of HR metrics will be advantageous
2 to 5 years of experience in Analytics, Business Intelligence or other quantitative disciplines within a high performing business
Experience of working with multiple data sources (e.g. Access, Excel, SQL Databases etc.) and statistical analytics tools
Proven track record in delivering information and insights to mid/higher management
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Talent Acquisition Operations Analyst | Group HR
Date: 17 May 2024
Location: Dubai, AE
Company: Al Futtaim Private Company LLC
Overview of the role
The Talent Acquisition Operations Manager will demonstrate recruiting best practices through full lifecycle and talent acquisition knowledge. The job holder will be responsible for managing the Governance of Group Talent Acquisition, including deployment and refinement of TA processes and procedures and TA staff development.
What you will do
Work closely with Group Head of Talent Acquisition to establish consistent and standard processes across the group in using sourcing channels
Ensure Al Futtaim career website is regularly reviewed and content is in line with HR and business strategy
Review the analytics of the careers website and provide recommendations on changes to increase the likelihood of quality hires as required by the business
Review and integrate data between TA and other Talent processes leveraging that information to continually improve hiring practices – (eg Talent Reviews, BNA, etc)
Review and revise TA MI Pack with Systems Administrator
Review current assessment process and research new assessment tools. Make recommendations for new assessment process to increase quality of hires.
Support in evaluating executive search agencies for preferred supplier list
Support in evaluating TA tools for preferred supplier list
Support in Vendor Management
Develop TA LinkedIn social media approach in line with AF Linked In social media strategy
Manage the use of Impressions on LinkedIn to attract the right talent to support Talent acquisition strategy
Develop dashboard of metrics in collaboration with Group Head of Talent Acquisition and managers, to ensure sourcing channels and strategies are regularly evaluated
Provide high level updates to Group Head of Talent and Talent Acquisition on the impact of social community management / social attraction strategies on acquisition of Talent within AF
Develop and maintain strong relationship with GMASCO Social Media Lead
Liaise with HR/Talent social media stakeholders to assist in the development of Talent Brand and Thought Leadership content
Continuous improvement through understanding of measurement tools, scorecards, and recruitment analytics
Review quarterly results and provide recommendations on improving the quality of service in line with feedback
Create development plan and resources for TA Team to ensure team capability meets performance requirements
Formulate and conduct health checks on Talent Acquisition team to assess current capability in accordance with Talent Acquisition Processes and Key Work Outputs
Support Group Head of Talent Acquisition with regular process reviews
Ensure Policies, SOP and SLAs are also reviewed with stakeholders and measured on a quarterly basis.
Communicate to Business Stakeholders the positive impact of process reviews
Management of best practice material on CLC and ensure TA Team is aligned with best practice
Required Skills to be successful
- Advanced Excel skills
- Project management skills
- Ability to synthesize information and data from a variety of sources
- Excellent analytical and problem resolution skills
- Ability to work under pressure and adapt to changing priorities
- Extremely detail oriented
What equips you for the role
Bachelor’s Degree in Business Administration or Human Resources
6 years of experience in TA Operations
Experience in managing external vendors
Experience in recruitment metrics and reporting
Knowledge of recruiting market trends and best practices
Stakeholders management and high level of collaboration
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Assistant Finance Manager – FP&A I Real Estate I Shared Services
Date: 24 May 2024
Location: Dubai, AE
Company: Al Futtaim Private Company LLC
Overview of the role:
Reporting to the Regional Financial Controller, the FP&A Analyst will be part of the Regional FP&A team which is responsible for various planning, analytical, and reporting requirements of AFRE’s Senior Management and Al Futtaim Group. The FP&A Analyst is key to providing credibility to AFRE’s FP&A cell on a day-to-day basis, and supporting the strategic direction of the company.
The purpose of this job is to ensure that the necessary analysis and accuracy are built into all reports produced by Regional FP&A, including the annual budgets, quarterly forecasts, monthly performance analysis & reporting, and various other analytical/reporting requirements which are handled by the Regional FP&A team.
The FP&A Analyst will coordinate with various finance and business teams across AFRE’s portfolio, including UAE, Egypt, Qatar and Morocco (plus any new geographies).
What you will do:
Responsible for:
Preparation & Review of Budgets and Forecasts for individual Assets, as well as on a Combined Real Estate level.
Prepare and Review Monthly Financial performance reports (Flash reports) within strict timelines for Senior Leadership
Develop and Analyse Detailed Financial and Operational Performance reports for different Asset classes and Geographies (Business Dashboards); report on KPIs vs various benchmarks, provide commentary on the financial performance to the Management, and identify areas of risk and improvement.
Cater to various recurring reporting requirements of the Al Futtaim Group (parent company / shareholder reporting) including reporting of Consolidated Financial statements.
Assist in automation initiatives being undertaken by the Team, including Automation of various monthly reports through use of data handling and presentation tools.
Cater to Adhoc requests on analysis and reporting from AFRE Leadership and Al Futtaim Group Finance.
Job Context:
The FP&A Analyst shall ensure that the following are embraced and upheld as the main guidelines for operation and reporting:
AFRE’s mission, vision and values
Accounting policies of Al Futtaim
International Financial Reporting Standards
The delegation of authority and key operating guidelines
The Dubai real estate laws and guidelines
Al Futtaim Group Finance requirements
Industry Best practises around FP&A domain
Required skills to be successful:
Job-Specific Skils:
- Analytical bent of mind
- Attention to detail
- Strong power point skills
- Strong excel and modelling skills
- Commercial acumen
- Sound technical skills
- Excellent communication skills (written and Verbal)
- Internal and external stakeholder presentations
- Behavioural Competencies:
- Strong communication skills (both verbal and written)
- Ability to think holistically and understand the impact of financial transactions on the overall business and shareholder value
- Ability to approach problem solving with simplicity and logic, and to present solutions on financial matters to non-finance professionals
- Strong time management
- Ability to work under pressure
- Multitasking.
What equips you for the role:
Minimum Qualifications and Knowledge:
Accounting / Finance qualification (Qualified Accounting Professional or University Graduate with focus in Accounting and Finance)
Knowledge of ERP Financial Software is necessary; SAP, Yardi, BPC expertise will be preferred
Advanced Excel skills and proficient in data analysis tools and other accounting tools
Sound presentation skills, including preparation of various presentation decks and the ability to communicate the key findings to Senior Management
Proficiency in financial modeling, forecasting techniques, and management reporting
Minimum Experience:
5 years of experience out of which minimum of 2 years of experience in the field of FP&A
Experience in Real Estate / Construction / Project Management industries will be preferred
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Sales Executive- Office Automation | Retail | AF Electronics Techserve
Date: 30 May 2024
Location: Dubai, AE
Company: Al Futtaim Private Company LLC
Overview of the role
The Sales Executive – Automation is responsible for selling Multi-Function Printer Devices.
What you will do
Generate leads and drive sales of Multi-Function Printer Devices to businesses and individuals.
Direct sales to projects, B2B customers, Govt., System Integrators and other verticals
Increase Visibility in the allocated territory, projects, consultants, and System Integrators.
Understand customer needs and recommend suitable products and solutions.
To achieve and exceed agreed budgeted sales and margin, while managing the development of new and existing customers within the appointed Geography/Accounts
Ensure the outstanding collection of payments
Meet the KPIs as applicable from time to time
Required Skills to be successful
Must generate leads and drive sales of Multi-Function Printer Devices to businesses and individuals.
Must build and maintain strong relationships with customers
Must understand customer needs and recommend suitable products and solutions
Must meet and exceed sales targets on a regular basis.
Must provide excellent customer service before and after-sales
Has to keep up to date with product knowledge and industry trends
Possess a high professional level in written, verbal communication, and interpersonal skills. Ability to communicate and interact with officials at all levels.
What equips you for the role
Minimum Qualification and Knowledge
Education: Bachelor’s degree with similar Key Account handling Experience.
Minimum Experience
Minimum of 4 years of experience in sales, preferably in selling office equipment such as Multi-Function Printer Devices.
Behavioral Competencies
Excellent written and spoken English language skills
Arabic language proficiency is an added benefit
Strong communication and negotiation skills
Ability to work independently and as part of a team
Proven track record of meeting and exceeding sales targets
Knowledge of sales techniques and strategies
Valid driver’s license and willingness to travel for client meetings
The ability to react quickly with a strong sense of urgency, manage many projects simultaneously, and be able to shift priorities.
Effective problem-solving and negotiation skills.
Strong people management and relationship-building skills
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Brand Experience Manager | Al Futtaim Automotive | Toyota & Lexus
Date: 6 Jun 2024
Location: Dubai
Company: Al Futtaim Private Company LLC
Overview of the role
In a very competitive UAE automotive industry, we’re seeking a Brand Experience Manager. This role will be pivotal in strengthening Toyota and Lexus’ presence and elevating the customer experience across various touchpoints. This includes sales and aftersales networks, boutique outlets, as well as experiential spaces like Mall Stores and brand exhibitions.
What you will do
Brand Experience:
Strategize, plan and execute all product launches, including media event, VIP & public activations
Plan and executive sales events in various showrooms to increase footfall
Set up a sustainable Toyota and Lexus brand standards program
Work alongside the Senior Managers for each brand and GM Marketing to work on various partnerships and sponsorships for both brands
Responsible for asset development and refresh in sales and service centers
Plan and organize network development events such as showroom openings, refurbishments, etc.
Support relevant teams for other internal events such as National Skills contest, HR events, etc.
Strategize all public activations/ guerilla activities to increase brand awareness and engagement
Manage event budget to ensure no over/under spend
Reporting and PDCA (Plan, Check, Do, Act) so there are learnings for future projects
Instore Experience:
Analyze brand positioning and consumer insights
Partnering with cross-functional teams to enable the success regarding customer experience
Develop a strong understanding of the brand’s key customer journeys
Define KPIs to monitor success and progress
Responsible for brand standards across both brands
Implement brand guidelines, monitor product display and customer reactions
Conduct audits in all locations
Development:
Actively participate in trainings to improve personal leadership skills
Develop a succession and training plan in conjunction with the brand experience team to ensure a clear career growth path is created with transparent milestones and objectives. Activity should include relevant training courses, mentoring and new projects to create empowerment with accountability.
Required skills to be successful
Marketing Educational knowledge, preferably in Marketing, Communications or related field
Brand Experience understanding, UAE automotive events experience
Organized and high-pressure activation problem solving skills
Technical production knowledge and technology incorporation
About the team
The role reports to the General Manager Marketing. You will collaborate with sales, aftersales, product planning, Al-Futtaim Automotive Group’s digital, PR and finance teams to ensure proper communication and synergies over the expected targets.
What equips you for the role
The ideal candidate should champion brand and consumer experience across all media platforms and touchpoints.
Must possess strong technical expertise and a proven track record in executing events and activations within the UAE market.
Preferably millennial able to feel, sense breath and understand social media trends
Experience of dealing with agencies
Ability to think creative and critical as an individual while working effectively with a team
Comfort working in a fast-faced, constantly-changing environment
A real can-do attitude with perfect execution skills
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